Job Description

Note for Current UM Employees

Current employees must apply internally via ConnectU >   connectu.olemiss.edu

The University of Mississippi

"The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.”

Department Summary

Are you ready to be part of a transformative initiative at one of the nation's leading universities? The University of Mississippi invites you to join our dynamic team as a HRIS Administrator/Workday Business Analyst for Project Encompass, an exciting enterprise resource planning (ERP) project that aims to revolutionize our Human Resources and Finance systems by migrating to Workday.

The HRIS Administer/Business Analyst for HR, Payroll, and Finance supports the implementation, configuration, and maintenance of the Workday platform across an organization's core business functions. This role requires a strong understanding of business processes, exceptional technical skills, and the ability to act as a bridge between functional teams and IT. The analyst is a subject matter expert who drives efficiency, ensures data integrity, and supports strategic decision-making through the Workday system.

Role Specifications

Below you will find classification and compensation information. For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page

Family -  Information Technology

Sub-Family - IT Business Analysis

Career Track / Level -P1

Grade -9

Role Summary

Assists in defining systems requirements and selecting technology. Performs basic data analysis to ensure data management objectives within a work unit are met; may assist in providing unit staff training. 

Examples of Work Performed

• Oversees and maintains optimal function of Workday HCM/Payroll & Finance, which may include installation, customization, development, maintenance, and upgrade to applications, systems, and modules.
• Partner with Workday Administrators in IT to manage the Workday tenant environment, including the scheduling/coordination of weekly sandbox refreshes and the migration of approved configuration changes to production.
• Partner with the Workday Security Administrator in IT to maintain the Workday security architecture, including creating and managing security groups and performing regular audits.
• Manages permissions, access, personalization, and similar system operations and settings for HRIS users.
• Programs custom functions and documentation such as automated queries, filters, macros, and reports.
• Compiles or assists with the acquisition of complex data reports, summaries, and logs for senior executives and HR staff.
• Serves as a representative and liaison between HR, information services, external vendors, and other stakeholders for HRIS design and implementation projects.
• Ensures system compliance with data security and privacy requirements.
• Maintains knowledge of trends and developments in HRIS providers, vendors, and technology.
• Assists with testing scenarios to ensure the integrity of security, business processes, and eligibility rules remain intact as updates and new releases are made available.
• Creates and maintains complex conditioning rules and eligibility requirements to streamline business processes.
• Performs other duties as required.

Required Skills/Abilities

• Strong Excel skills.

• Excellent verbal and written communication skills.

• Excellent interpersonal and technical support skills.

• Excellent organizational skills and attention to detail.

• Strong analytical and problem-solving skills.

• Familiarity with human resource policies and procedures to ensure the HRIS meets organizational needs and goals.

• Ability to keep information confidential.

• Proficient with Microsoft Office Suite or related software.

Essential Functions

These essential functions include but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.

1. Collaborates with executive leadership and HR staff to identify system improvements and enhancements; recommends and implements solutions.

2. Thorough understanding of all areas of information systems with a highly technical understanding of at least one commercial HCM platform.

3. Oversees and maintains optimal function of the HRIS, which may include installation, customization, development, maintenance, and upgrade to applications, systems, and modules.

Minimum Education/Experience

Education: Bachelor's Degree

Substitution Statement: An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

Preferred Qualifications

• Three years of experience preferred.
• Experience in administering Workday functionality.
• Work experience in higher education.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, national origin, ethnicity, citizenship, age, disability, military status, protected veteran status, genetic information, or any other legally protected status.

Minimum Physical Requirements

Physical Requirements: These physical requirements are not exhaustive, and additional job-related physical requirements may be added to these by individual agencies on an as needed basis. 

Corrective devices may be used to meet physical requirements.

Physical Exertion: The incumbent may be required to lift up to approximately 10 pounds.

Vision: Requirements of this job include close vision. Speaking/Hearing: Ability to give and receive information through speaking and listening.

Motor Coordination: While performing the duties of this job, the incumbent is frequently required to talk and hear; and use hands to finger, handle, or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand; walk; and reach with hands and arms

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

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